Collaboration platform users can share files and folders. Possible targets are:
Some options may not be available due to administrative configuration. See administrator documentation for details.
You can share files and folders via public links.
A random 15-digit token will be created. The link will look like
A number of options are available for public folder shares:
Read only to allow viewing and downloading
Allow upload and editing
With File drop, the sharee can only upload files to a folder without seeing the files that are already in that folder.
Hide download hides the download buttons and the default browser right-click options in order to make downloading for the sharee harder
Set expiration date will automatically disable the share
Note to recipient
Unshare to revert the share
Add another link to create multiple public links with different rights
For public file shares, you may allow editing the file with one of Collaboration platform collaborative editing solutions:
Password protection as well as file expiration are not propagated using Federated File Sharing in current Collaboration platform releases. This has been adjusted in Collaboration platform 22.
When sharing with users, groups, circles or members of a Talk conversation, rights for the files or folder contents are adjustable:
As a sharee, you can configure if you automatically want to accept all incoming shares and have them added to your root folder, or if you want to be asked each time if you want to accept or decline the share.
For adjusting the acceptance setting, go to Settings > Personal > Sharing:
In order to find out if a file or folder is accessible to others through sharing of a superior folder hierarchy level, click on Others with access in the sharing tab:
The list shows all users, groups, chats etc. that the current object has been given access to through sharing of a superior folder in the hierarchy:
Click on the three dots to:
see who initiated the share
see where the share was initiated (click to navigate to the folder, as far as you have access there)
unshare the initial share (only accessible for the share owner)
This information is only visible to the owner of a file/folder or sharees with resharing rights.
Federation Sharing allows you to mount file shares from remote Collaboration platform servers, in effect creating your own cloud of Collaboration platform. You can create direct share links with users on other Collaboration platform servers.
Federation sharing is enabled by default. Follow these steps to create a new share with other Collaboration platform or ownCloud servers:
Go to your
Files page and click the Share icon on the file or directory you want to share. In the sidebar enter the username and URL of the remote user in this form:
<username>@<nc-server-url>. In this example, that is
The sharee is receiving a notification in their Collaboration platform, allowing them to either accept or decline the incoming share:
Collaboration platform public link share pages offer an option to add that file or folder as a federated share into your own Collaboration platform instance. Just enter your
<username>@<nc-server-url> just like shown for outbound shares above:
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