File Sharing

Collaboration platform users can share files and folders. Possible targets are:

  • public links
  • users
  • groups
  • circles
  • talk conversations
  • users or groups on federated Collaboration platform servers


Some options may not be available due to administrative configuration. See administrator documentation for details.

Public link shares

You can share files and folders via public links.

A random 15-digit token will be created. The link will look like

A number of options are available for public folder shares:

sharing public folder - Swiss Tech
  • Read only to allow viewing and downloading

  • Allow upload and editing

  • With File drop, the sharee can only upload files to a folder without seeing the files that are already in that folder.

  • Hide download hides the download buttons and the default browser right-click options in order to make downloading for the sharee harder

  • Password protect

  • Set expiration date will automatically disable the share

  • Note to recipient

  • Unshare to revert the share

  • Add another link to create multiple public links with different rights

For public file shares, you may allow editing the file with one of Collaboration platform collaborative editing solutions:

sharing public file - Swiss Tech


Password protection as well as file expiration are not propagated using Federated File Sharing in current Collaboration platform releases. This has been adjusted in Collaboration platform 22.

Internal shares with users and groups

When sharing with users, groups, circles or members of a Talk conversation, rights for the files or folder contents are adjustable:

sharing internal - Swiss Tech

As a sharee, you can configure if you automatically want to accept all incoming shares and have them added to your root folder, or if you want to be asked each time if you want to accept or decline the share.

sharing internal acceptNotification - Swiss Tech

For adjusting the acceptance setting, go to Settings > Personal > Sharing:

sharing autoAcceptSetting - Swiss Tech

Others with access

In order to find out if a file or folder is accessible to others through sharing of a superior folder hierarchy level, click on Others with access in the sharing tab:

sharing others with access collapsed - Swiss Tech

The list shows all users, groups, chats etc. that the current object has been given access to through sharing of a superior folder in the hierarchy:

sharing others with access details - Swiss Tech

Click on the three dots to:

  • see who initiated the share

  • see where the share was initiated (click to navigate to the folder, as far as you have access there)

  • unshare the initial share (only accessible for the share owner)


This information is only visible to the owner of a file/folder or sharees with resharing rights.

Federated Shares

Federation Sharing allows you to mount file shares from remote Collaboration platform servers, in effect creating your own cloud of Collaboration platform. You can create direct share links with users on other Collaboration platform servers.

Creating a new Federation Share

Federation sharing is enabled by default. Follow these steps to create a new share with other Collaboration platform or ownCloud servers:

Go to your Files page and click the Share icon on the file or directory you want to share. In the sidebar enter the username and URL of the remote user in this form: <username>@<nc-server-url>. In this example, that is

share federation 1 - Swiss Tech

The sharee is receiving a notification in their Collaboration platform, allowing them to either accept or decline the incoming share:

share federation 2 notification - Swiss Tech

Adding a public share to your Collaboration platform

Collaboration platform public link share pages offer an option to add that file or folder as a federated share into your own Collaboration platform instance. Just enter your <username>@<nc-server-url> just like shown for outbound shares above:

share federation 3 public - Swiss Tech

In case of questions please contact us:

Blank Form (#21)

Do you like cookies?

We use cookies to ensure you get the best experience on our website.